Simple Bill Pay Solutions for Your Business

Tired of scrambling to pay bills at the last minute? Or worse, getting hit with late fees that eat into your profits? Let's fix that chaos once and for all.

The secret is a simple and repeatable system. Choose two set days each month to focus on bill payments, such as the 1st and the 15th. Mark them on your calendar and treat them like important client appointments.

Start by making a list of all your recurring bills with their due dates. Include rent, utilities, software subscriptions, loan payments and supplier invoices. Having everything in one place means you'll never miss a payment again.

If possible, pay bills seven to ten days before they're due. This gives you a buffer in case of bank delays, public holidays or technical issues. It also prevents late fees and builds trust with your suppliers.

Next, set up automatic payments for fixed monthly expenses like rent, insurance and software subscriptions. For variable amounts like utilities, set up automatic minimum payments and top them up manually during your bill pay sessions.

If you're ready to level up your bill payment process, consider these tools. Xero allows you to manage bills, schedule payments and keep everything organised directly within your accounting software. You can see what's due and pay suppliers from one central place.

Hubdoc captures and stores your bills and receipts, extracts the key information and sends it straight into Xero. This makes bill tracking and data entry much easier.

Good bill payment habits protect your credit, maintain vendor relationships and keep your business running smoothly. Pick a system that works for your business size and stick with it consistently.

Have questions about managing your books or setting up a better system? Book a quick call and let us know what you are struggling with. We are here to help.